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PA to Academic Leader

£17.69 to £20.26 Per Hour
Job Type
6 Sep 2022
Are you available for an immediate temporary role? Do you have experience working as a PA in higher education? If so I may have just the position for you! Looking for a PA to start asap in a short term temporary role. Based in West London, hybrid working, 35 hours per week. You will be PA to the Dean, a key conduit for balancing competing demands on the Deans time to ensure focus on the priorities of academic strategy and school leadership, and between the administrative and operational priorities of the school. In this capacity, you will be effective at inbox management, redirecting and signposting lower level staff and student operational issues to the School General Manager; academic requests as appropriate to the Head of Programme; and student support and services requests to the central Student Support & Services hub. Main Duties & Responsibilities: Provide support to the Dean, anticipating needs and providing a professional interface between the Dean and key internal and external contacts. Proactively manage the busy diary of the Dean, ensuring that meetings and engagements are appropriately and sensitively prioritised and managed to meet the requirements of both the College and the School. Ensure adherence to the development of college-wide operational policies, procedures. Escalate operational challenges and issues to the appropriate points of contact outside of the school and maintain contact to agree resolution. Coordinate availability of senior staff across the collete to maximise collective senior staff productivity as part of the college PA and EA network. Collaborate to achieve standards of best practice as part of the wider business support community. Proactively safeguard time in the diary of the Dean to enable work on strategic initiatives. Ensure that regular catch-up meetings and 1:1s with the direct reports of the Dean are diarised along with mid-year reviews and annual appraisals. Act as a conduit for the flow of high level and sensitive information and use sound judgement and problem-solving skills when making recommendations regarding tasks, events, deadlines etc. Provide full administrative and secretarial support for the Dean for all relevant internal Committees, Boards (including Joint Boards) and working groups. Ensure all correspondence is properly and efficiently dealt with, keeping track of issues that are pending and following up relevant responses. Assist with the co-ordination of international academic visits to the School (scheduling, co-ordinating, liaising with staff and overseas contacts). Undertake research and collate information/intelligence as needed in support of the work of the Dean. Monitor the progress of actions assigned to the Dean ensuring that they are followed up and deadlines are met. Arrange, plan itineraries for, and coordinate overseas trips for the Dean to ensure objectives are met, and include the best use of time and value for money. Apply and maintain a detailed knowledge of the College s objectives and priorities, and staffing responsibilities and operational structures within the Dean s areas of responsibilities. Participate in internal and external networks; build ongoing and effective relationships with a wide range of contacts to ensure the continued smooth operation of the School. Contribute to the monitoring of the Dean s budget in close collaboration with the SGM. Keep track of the Dean s expenses for College business and assist with compilation and submission of claims in a timely fashion. Explore new ways of using technology to best support the work of the Dean. Provide support at the induction stage and during the probationary periods for newly appointed direct reports of the Dean. A range of other administrative duties, which contribute to the efficient operation of the School, as directed by the Dean and/or the SGM. Person Specification Qualifications, knowledge and experience Essential: Educated to degree level or equivalent experience Demonstrable experience of successfully working in a PA or Executive Assistant role in a medium to large organisation Understanding of the higher education sector Experience of working in a complex, multi-dimensional organisation handling confidential, sensitive and commercial information Experience of servicing committees, including minute-taking Desirable: Experience of working in Higher Education or a cultural organisation Please apply now if interested
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  • Job Reference: 705456203-2
  • Date Posted: 6 September 2022
  • Recruiter: Moore Talent Solutions Limited
    Moore Talent Solutions Limited
  • Location: London
  • Salary: £17.69 to £20.26 Per Hour
  • Sector: Administration
  • Job Type: Temporary