THE OPPORTUNITY:Macildowie are currently recruiting for a Junior PA working for a well established business based in Ibstock. This role will be to support the EA who supports the company Managing Director and the Chairman. This will be an exciting opportunity for someone who would like a career as a PA.This is a permanent full time position. THE ROLE & YOUR RESPONSIBILITIES:Provide day-to-day administrative support to the Executive Assistant.Deputise for the EA in their absence.Basic file management including collating and filing expenses. Scheduling appointments and organising diary entries. Setting reminders for meetings and appointments, act as 'gatekeeper' to meeting requests, ensuring adequate time allocation/travel time for meetings. Making travel and hotel arrangements. Taking notes at meetings, preparing the minutes and subsequently distributing to all participants. For agreed stakeholders screen and respond to e-mails and telephone calls. Provide e-mail management support including management of meeting requests, organisation and filtering of e-mail inbox. Assist with booking events, seminars, conferences by liaising with external vendors where necessary to ensure the smooth running of the event. Produce, print, collate information, organise and ensure the distribution of papers/ reports in advance of meetings and seminars. Support with dealing with customer complaints. Conduct relevant research on behalf of EA. Follow up on agreed action items from meetings. Update and maintain systems i.e. Document Register Forms. EXPERIENCE SOUGHT IN THE SUCCESSFUL CANDIDATE: In order to be considered you must have a minimum of 2 years administration experienceExcellent attention to detailStrong verbal and written communication skillsExcellent organisation and people management skillsAbility to prioritise and multi task effectivelyProficient on Microsoft Programs
Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.
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