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Business Administrator

Sandwich, Kent
Job Type
6 Sep 2022
Job description This is an opportunity to work for a growing API manufacturer. BSPG Laboratories Ltd specialise in the supply of industrial hemp derivatives for medical and nutraceutical markets, specifically CBD. Based in our brand-new facility at the Discovery Park Science Park you will be able to enjoy a professional working environment and the facilities it has to offer. We are currently looking to recruit a Business Administrator into our enthusiastic and welcoming team. BSPG can offer you an array of staff benefits including a modern office environment, 29 days paid holiday including bank holidays, company pension scheme, free parking, access to onsite gym and cafeteria, fantastic staff welfare support and career training and development opportunities. A salary of £20,000 is being offered for this full-time role. The role will include the following tasks and responsibilities: Sorting and distributing incoming/outgoing post. Maintaining and assisting with the development of office operations and systems. Organizing and storing paperwork, documents and computer-based information. Photocopying, scanning and printing documents for different departments as required. Scheduling and attending meetings/appointments, creating agendas and recording minutes. Liaising with staff and external contracts. Arranging travel and accommodation for staff, collaborators and/or customers. Front of house responsibilities meeting and greeting visitors, answering the telephone and intercom, emails, hospitality, booking and organizing events. Organising passes for new starters and visitors. Ensuring all office supplies are ordered and maintained throughout the company. Writing Standard Operating Procedures relating to job role. Organising shipments, liaising with freight companies & customs, clients and internal departments to fulfil client orders. Maintain and update the Inward Processing systems and produce schedules for quarterly Bills of Discharge submissions to HMRC. Procurement services Applying for quotes raising and placing purchase orders, generating purchase orders. Processing of purchase invoices and goods received notes. Processing & reconciling of all bank (GBP and USD account) items through Xero. Cash position and weekly annotated AP reporting. Once available, set up weekly authorised bank payments for release by BSPG. Raising Sales Invoices and reconciling payments. Other duties as requested by the Administration and HR Coordinator Applicants for the post will need to meet all essential criteria as detailed below. Desirable criteria are advantageous but not essential: Essential Criteria: Education GCSE A to C or equivalent in Maths & English. Knowledge, Skills & Qualifications Computer literate with good working knowledge of Microsoft Office products such as word and excel. An understanding of and ability to follow financial controls. Good verbal and written communication skills. Previous Experience 2 Years in a busy administration role. Basic finance experience including experience in bookkeeping, purchase ledger and sales ledger Behaviour and Competencies Have a keen eye for detail. Ability to prioritise their workload effectively in order to meet commitments amidst changing priorities. An enthusiastic self-starter and team player with a positive and flexible approach to work. Solution orientated approach to challenges. Other Presentable and professional appearance. Approachable. Desirable Criteria: Education A level or equivalent in Maths & English. AAT Level 2 qualification. Knowledge, Skills & Qualifications Experience using Sage Intact. Previous Experience Cash Position Reporting. Setting up payment runs for authorisation. Producing quarterly Inward Processing BoDs for HMRC. Reconciling bank accounts. Working with multi-currencies. Ability to organise other. Other Full UK driving licence
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  • Job Reference: 705455954-2
  • Date Posted: 6 September 2022
  • Recruiter: BSPG Laboratories Ltd
    BSPG Laboratories Ltd
  • Location: Sandwich, Kent
  • Salary: £20,000
  • Sector: Administration
  • Job Type: Permanent